KAC190410110452 - Administrative Executive Assistant (Kuwaiti National Preferred)
Administrative Executive Assistant (Kuwaiti National Preferred)
Chairman & CEO Office
Full Time - Permanent
Last date of application:
Kuwait Airways (KU: IATA, KAC: ICAO) is the official
national carrier of the State of Kuwait.
Established in 1953 as a private company, the airline was initially 50 per cent
owned by the Kuwaiti government. In 1962, the government assumed 100 per cent
ownership, making it the longest serving, official state carrier operating from
the Arabian Gulf Region. Kuwait Airways employs over 4,800 people, and
the head office is in the heart of Kuwait City, close to Kuwait International
Airport (KWI). Kuwait Airways is recruiting for the role of Administrative
Executive Assistant In this role, your tasks will include but not be limited
all the administrative and protocol work of the senior management by providing
information and data policies and procedures, saves copies of the books
issued/received and reports received from the organization's departments to the
offices of the senior management, coordinates with the services of the
foundation and affiliated staff For follow-up of books and correspondence
issued and received from the Office of Senior Management, the summary of
topics, reports and projects is submitted to senior management, which organizes
senior management meetings.
2. Tasks And duties:
a. Saves copies of books and reports (confidential and ordinary)
issued/received from the organization's departments to the offices of the
senior management in accordance with the system of accurate index of all the
topics involved, explaining the documentary course.
b. Coordinates with the departments and staff of the Foundation to follow up
the books and correspondence issued and received from the Office of the Senior
management in order to determine the duration of replies and the required
response, as directed by the senior management.
c. The Compendium of topics, reports and projects is presented to senior
management in order to assist senior management with information during
meetings and, if possible, to conduct visits to third parties that are relevant
to the work of the Organization on the instructions of the head of the office.
Including the delivery of information to all Administrative levels and
follow-up of correspondence, replies and reports important for processing until
the return of the Chairman and managing director or general Manager.
d. Organizes meetings of senior management by arranging meeting times and
equipping the meeting room with stationery and hospitality service, including
the distribution of meeting minutes and reports to be discussed at the meeting,
ensuring that all participants are present and knowledgeable about the meeting,
as is the decision the meeting by taking and recording observations in
coordination with the Organization's services and staff.
e. Develops the work within the Office of Senior management through the
development of procedures and correspondence in order to improve productivity
and efficiency. Participates in the reception of the guests of the foundation
and important personalities.
f. Saves books and records, the source statement, the outgoing circuits and
the appropriate response to them, works on a printer machine or a computer to
print secret books.
g. Coordinates with the secretaries of the committees chaired by the Chairman
of the Board of Directors and the managing director or General Manager, follow
up the agendas with them and arrange for the meetings held, and coordinate with
the directors of the offices all leadership positions from outside the
institution or persons within Kuwait.
h. Receives complaints submitted to the Chairman of the Board of Directors and
the managing director or general manager of visitors or auditors within and
outside the organization and presents it and follow-up in coordination with the
concerned authorities in this regard. St. Performs similar or work-related
work, such as keeping secret books of senior management and confidential acts
of privacy, and maintaining the secrecy of the office's books, supervises the
flight bookings required for official and unofficial missions as well as hotels
for senior management guests in coordination with The Department of Public
Relations and information, as well as the arrangements for transportation from
the airport to the hotel and to the meeting place, arranges the special visas
for the Chairman and Managing director/General Manager or for the guests of the
organization in coordination with the Coordination and transactions department
and the Department of Public Relations and media, and any Tasks assigned to him
by the direct President.
3. Connections Work:
daily contacts with the Chairman and Managing director/General Manager, Deputy
Directors General and staff of the Organization in general for the purpose of
coordination and affiliated with related topics. As well as senior guests of
the institution to schedule meetings, and to be contacted outside the
institution on the basis of the head of the office.
4. Independence Work:
accordance with the policies, procedures and administrative instructions and
instructions of the head office of the Chairman of the Board of Directors and
managing director or general Manager, and subject the work performed for
general review under the supervision of the direct President.
University qualification in Administrative sciences or equivalent or
diploma in management and secretarial.
10 years’ experience in administrative work, of which at least 3
years in a higher position in the case of a university qualification or 12 years’
experience in the field of administrative work or secretarial for a diploma and
The ability to use the computer according to the enterprise system of