Checks the education and experience certificates of new employees, taking photocopies and collating them along with the letter of appointment, contract, application forms and other documents required to open a personal file. Updates individual personal cards, with personal details, salary and work information and notes of any warnings, fines or deductions in salary.
Keeps lists of contractual staff and renewal date of the contract. Monitors regularly to notify the department three months prior to the termination date, if they wish the contract to be renewed, or terminated. Assists in drafting letters to inform the employee, Payroll Section and the department concerned and forwards to the superintendent for review.
Assists in processing recommendations for promotion, increments or extraordinary increments. Checks computer list and recommendations to ensure the employee is eligible. Completes separate lists containing the name, grade, position and recommendation for promotion, increments and extraordinary increments, and forwards to the supervisor to check and pass for approval. Updates salary details of personal cards on receiving approval, and drafts letters of notification for the department and the employee concerned.
Bachelor's degree in Human Resources or Business Administration.